COLLECT
See recurring payments, failed payments and recovery, renewals, and outstanding balances.
Management platform for membership-based businesses
Control your operation. Collect better. Retain more. Grow with order.
KainoBox helps membership-based businesses turn daily information into clear action: collect on time, address renewal risks, run operations better, and follow up on growth.
Operational outcomes
Four outcomes to run your business better.
Daily operations stop being a scattered list of tasks and become a flow your team can review and act on.
RETAIN
Spot inactive clients, memberships about to expire, and recently expired memberships so your team can act in time.
CONTROL
Coordinate memberships, attendance, sales, payments, classes, and daily operations in one place.
GROW
Organize prospects, follow-up, and communication to build scalable processes.
Operational visibility
Needs Attention: the next action your team can see.
KainoBox does more than record data. It helps identify where action is needed: inactive clients, memberships about to expire or recently expired, failed payments, and outstanding balances.
That gives each person a clear basis for prioritizing calls, follow-up, and collections without checking scattered lists or relying on memory.
Business challenges
Manual work costs time, sales, and control.
When a gym, academy, or studio grows, spreadsheets, scattered chats, and manual collections start hiding overdue payments, forgotten prospects, and members at risk of leaving.
Renewals that slip away
Without a clear view of expirations and payments, teams react late and lose revenue they could have recovered.
Prospects without follow-up
Conversations spread across different channels, making it easy to miss who asked for information, who needs a reply, and who is ready to join.
Operations that are hard to reconcile
Sales, cash, schedules, inventory, and attendance become hard to review when each area lives in a different tool.
Main workflows
From first contact to renewal, your team works through a clear process.
Member onboarding and operations
Register members, manage memberships, control attendance, and keep operational history ready to review.
Sales and communication
Follow up with prospects, send reminders, and use WhatsApp for operational conversations when the integration is configured.
Control and reporting
Review payments, sales, cash control, inventory, and activity to make decisions with less friction.
SMART MEMBERSHIP BILLING
The right membership, at the right price, at the right time.
Every business has different rules.
Some operate by calendar month. Others start validity on the payment date. Some allow early renewals, reactivations, or membership changes before expiration.
KainoBox automatically adapts date and payment calculations so your team does not have to do them manually.
- Calendar month
- Validity from start or payment date
- Immediate or scheduled start
- Automatic prorating
- Early renewals
- Smart reactivations
- Membership changes before expiration
- No manual calculations
Select the customer, membership, and start date. KainoBox calculates the rest automatically.
TRAINER PRODUCTIVITY
Measure trainer performance with reliable information.
Assign trainers to classes, analyze attendance and capacity, identify the strongest results, and make better decisions about your team’s operation from one report.
KainoBox helps you organize responsibilities and give each instructor secure access only to the information they need.
- Trainer accounts
- Role-based permissions
- Assigned classes
- Weekly and monthly productivity
- Trainer-linked attendance
- Performance history
- Identify low-attendance classes
- Payment estimates when configuration is available
Give your team autonomy without losing operational control.
Platform
Operational control for membership-based fitness businesses.
Memberships and attendance
Control status, access, activity, and attendance so you know who is active and who needs attention.
Sales and prospects
Organize opportunities, sources, stages, and next steps to convert more interested people into active members.
Payments, cash, and inventory
Review sales, collections, cash control, and inventory with more clarity at the end of the day.
Business outcomes
Less repetitive admin. More time to serve members and grow.
KainoBox connects daily operations with sales, payments, and retention so your team works from clear information instead of scattered tasks.
- Reduce repetitive work around memberships, attendance, and renewals.
- Follow up with prospects before interest goes cold.
- Improve visibility into payments, sales, and cash control.
- Spot operational signals that affect attendance and retention.
Supported businesses
Designed for training centers built around recurring members.
Gyms, CrossFit, and functional training
Control memberships, classes, renewals, attendance, and daily operations in high-activity spaces.
Boxing, MMA, BJJ, and martial arts
Organize members, schedules, payments, communication, and follow-up for academies with active communities.
Yoga, Pilates, dance, and boutique studios
Manage plans, schedules, clients, inventory, and communication without losing the close studio experience.
Connected tools
Clear pricing, customer-owned accounts, and connected tools.
Integration with Meta's WhatsApp platform for automation and management according to the applicable plan or add-on.
Stripe
Stripe connection so the business can use its own account and receive payments directly there.
Online PaymentsQR attendance and client portal
- QR attendance
- Basic VIP portal
Operational trust
The customer owns their data, connected accounts, and funds.
KainoBox was built by Kainosoft with practical experience operating a membership-based training center. The platform is designed so each business keeps control of its data, payments, and connected accounts.
- Free 15-day trial and visible pricing before you start.
- The customer owns their data, connected accounts, and funds.
Pricing and free trial
Choose a plan and start with a free 15-day trial.
Pricing is shown from the KainoBox plans page. You can review available options, start the trial, and continue the process in the app.
Region:
Assisted Start included during launch: A guided session to help you prepare the foundation of your operation.
KainoBox add-ons: Stripe add-on — /month. WhatsApp add-on — months free, then /month. Stripe, Meta, or other external provider fees are billed separately from KainoBox add-on fees when applicable.
Basic
/ month
- Membership management
- QR attendance
- Basic point of sale for manual payments
- Client profiles
- Prospects Management
- Manual reminders
- User system Management
- Free trial available.
- You can upgrade your plan as your operation grows.
Pro
/ month
- Everything in Basic
- Full point of sale for products and services
- Class scheduling
- Productivity Reports
- Automated reminders
- Shift log and cash management
- Basic VIP portal
- Free trial available.
- You can upgrade your plan as your operation grows.
Elite
/ month
- Everything in Pro
- Inventory and finance management
- Advanced reports
- Full VIP portal access
- Body tracking
- Advanced analytics
- Free trial available.
- You can upgrade your plan as your operation grows.
Learning Center
Resources to activate your operation with less friction.
This space will be reserved for getting-started guides and videos about workspace configuration, daily operations, WhatsApp, and online payments.
FREQUENTLY ASKED QUESTIONS
Common questions before starting the trial.
Get clear answers about the platform, connected tools, payments, and getting started with KainoBox.
KainoBox is designed for membership-based training businesses: gyms, boxing gyms, martial arts academies, MMA, BJJ, CrossFit, functional training, fitness studios, yoga, Pilates, dance, and similar models.
Assisted Start
Prefer help getting started?
You can configure KainoBox on your own with our step-by-step onboarding, or choose Assisted Start. We’ll help you prepare your memberships, users, schedules, a few initial clients, and attendance so you can start operating faster.
The free trial remains available as the self-service path.
Next step
Start free and see whether KainoBox fits your operation.
The 15-day trial is the main path. If you need guidance before entering the app, WhatsApp and demo work as support paths to talk with KainoBox.